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Recovery After Stroke

Recovery After Stroke

A Community And Podcast For Stroke Survivors And Carers

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Terms & Condition

Terms & Condition

When you read words that refer to the names of our website, “us”, “our” or “we”, it means Recovery After Stroke Pty Ltd ABN 33 640 687 261, PO Box 1551, Preston South Vic 3072, Australia.

When you read the words “you”, “user” or “your” it means you, a potential or subscribed member or customer of ours who has been granted access to our members (paid) area on our website.

Our website means https://recoveryafterstroke.com.

Where it is used in these terms and conditions, the term ‘membership services’ means our coaching program delivered via our website.

When you use our website or our membership services, you are agreeing to be automatically bound by these terms and conditions as well as our disclaimer and privacy policy.

We encourage you to carefully read and understand these terms and conditions before using our website or subscribing to our membership services. If you don’t agree, your remedy is to stop using our website or membership services.

Updates

We may update our terms and conditions from time to time and the new provisions will apply from the date they are updated by notice on our website.

Feedback, comments or complaints

If you have any questions, please contact us via [email protected] and we will usually respond to all enquiries within five business days. We welcome the opportunity to talk with you and address any concerns.

No unlawful or prohibited use

As a condition of your use of our website or membership services, you warrant that you will not use our website or membership services:

  • for any purpose that is unlawful or prohibited by these terms and conditions.
  • in a manner that could damage, disable, overburden, or impair our website or membership services or cause harm to our business.
  • in a manner that could interfere with any other party’s use and enjoyment of our website or membership services or in a manner that is disrespectful to others.

You expressly agree not to:

  • hack into areas of our membership services that are not intentionally made available to you.
  • add malicious code to our membership services which may affect us or visitors to our website membership services.
  • use the website or membership services as a lead generation tool for the benefit of your own business, or to manufacture lists or contacts to help your own business.
  • engage in any internal or external spamming, or other similar actions.
  • engage in any unlawful or immoral acts, or acts which are in violation of these terms and conditions.
  • decompile, reverse engineer, or try to copy or imitate our website or membership services or underlying content.

Creating your account

You must create an account to purchase a product or become a subscriber to our membership services. You must be over 18 years old to create an account and use our services.

When creating an account, you agree:

  • to abide by our social media rules of engagement (these can be found at the end of these terms)
  • to provide true and correct details when you set up your account
  • to keep your username and password secure and confidential and not to share your access with anyone else
  • to accept electronic communications from us (you may unsubscribe from these at any time)
  • to keep your contact details up to date
  • not to defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy) of others, including other members and our staff
  • to make any payments due associated with your account when they are due
  • to contact us if you believe that your account may be subject to an unauthorised transaction, account takeover or other type of fraudulent activity or security breach

We reserve the right to suspend, terminate or disable your account if we believe that you are in breach of any of these terms and conditions.

You may use your account on more than one device however we use IP address tracking software that tracks the IP address of every device that accesses our paid content and the email address associated with all active accounts. If we suspect you have shared your log-in details and, as a result of our investigation, we reasonably determine you are in breach of these terms, without limiting any other rights we may have, we reserve the right to close your account with no refund of membership payments, and prohibit you from opening a new account.

What is included in our coaching program?

When you subscribe to our coaching program you will receive:

  • reasonable access to private, one-on-one, digital format, coaching with Bill Gasiamis via a private forum thread inside the coaching area.
  • instant access to online materials available within the coaching area including training videos, expert interviews, PDF documents and audio files. Access to the site is available 24 hours a day, 7 days a week (there will occasionally be down time for maintenance or for technical reasons beyond our control). You will be able to complete the training at your own pace and without needing to leave home. You will need a suitable internet connection.
  • access to ‘member only’, monthly group live online training calls on topics related to healing the brain and strategies to help you manage your deficits.
  • access to a our community of subscribers, a community that understands you and can relate to what you are experiencing.

Purchasing our coaching program

We use third party payment platforms Paypal and ThriveCart as our payment platforms. We do not directly receive or store your credit card or other financial information. Unless otherwise stated, amounts shown on our website are in USD. When you purchase an annual subscription, you authorise an automatic annual renewal.

You can purchase access to our online coaching program from our website. Subscribing as a member to a program gives you access to the program content only while you are a subscriber. Once your subscription ends, you will no longer have access to the content.

We will send you access information by email once you have completed your purchase.

Refunds

We offer a 30 day cancellation period during which you will receive a full refund if you cancel your membership. The 30 days starts from the day you make your initial payment and to receive your money back you must cancel in writing within the 30 days. For example, if you make your annual payment on 5 June, you may cancel your membership up to and including 4 July to receive a refund. We will not give you a refund if you cancel on 5 July.

Due to the digital nature of our programs, after the 30 day period has expired, we do not offer refunds for membership subscriptions, whether you have chosen to use the services provided or not.

If are cancelling a subscription prior to the annual renewal, please ensure you cancel at least 48 hours prior to the next scheduled payment being drawn otherwise you may be billed for the next period.

You agree to pay any applicable surcharges we incur based on your method of payment, including dishonour fees if applicable (for example if we attempt to draw payment and a dishonour fee is charged to us).

Interest will be charged on any overdue payment, accruing daily from the date when payment becomes due, until the date of payment, at a rate of 8% per annum (compounding monthly).

You agree to pay any costs and disbursements incurred by us in pursuing any outstanding debt (including legal costs on a solicitor and own client basis and collection agency costs).

Disclaimer and limitation of liability

We make no warranties or representations about the suitability, reliability, availability, timeliness or accuracy of anything contained in our membership services or content on our website for any purpose. To the maximum extent permitted by applicable law, anything contained in our membership services or on our website is provided "as is" without warranty or condition of any kind. You use our website, use of our services and your application of any information we provide are completely at your own risk and we are not responsible for any direct or indirect loss, damage or issues you may suffer by using our website, services or any information contained in them or by not being able to access our website or services.

In no circumstances will we be responsible for injury, loss or damage to you or any third party.

Where warranties are implied by law, our liability will be limited in respect of any claim to, at our option, supplying the services again, or promptly remedying the fault in the service.

You agree that our total aggregate liability for all claims relating to your use of our membership services and/or website is limited to the amount actually received by us from you in the 3 months immediately prior to the date of the claim(s), even if that amount was zero.

This disclaimer applies to the fullest extent permitted by law and survives any termination or expiration of this agreement or your use of our membership services.

Your use of our services is also subject to our full medical disclaimer [insert link].

Social media content

Content in our closed Facebook group or any other social media platforms, public comment areas or forums may be contributed by third parties. The person contributing that content is responsible for what they have provided. If you have any concerns about that content, you should contact the author directly. Views and opinions of third parties are not necessarily shared by us. We may at our discretion moderate these areas, however we are not obliged to do so.

You must abide by our social media rules of engagement (there is a copy at the end of these terms).

Intellectual property

We own, or have permission to use, the intellectual property rights in the content of the website and our services. You may not use, copy, display, distribute, modify, translate, reformat, incorporate into advertisements and other works, promote, create derivative works, or in any way exploit or allow others to exploit any of our website, program or services content in whole or in part except as expressly authorised by us. You may not use our logos or trademarks without permission. Please contact [email protected] if you require permission to reproduce any of the contents of our website or other materials.

Images and item descriptions posted on this website by third parties are the responsibility of those third parties and may be subject to copyright. You must seek permission from the third party before using any of their content.

The names of actual companies and products mentioned may be the trademarks of their respective owners. Any example companies, organizations, products, people and events depicted on our website or elsewhere are fictitious. No association with any real company, organization, product, person, or event is intended or should be inferred.

Permission: You may access, download, or print material from the website, program or services for your personal use only. Sharing without prior permission is expressly prohibited. You are not permitted to use our copyright material for commercial profit of any sort. This means you cannot resell, package or otherwise share our services or copyright material without our express written permission.  You agree not to change or delete any copyright or proprietary notice from materials downloaded from our website or any materials.

Except as otherwise expressly granted to you in writing, we do not grant you any other express or implied right or license to use our website, program or services content or our intellectual property.

Your content

You warrant that you hold the necessary rights and interests to use any material you add to our website, members area or social media pages (your content) and that no part of your content infringes any third party intellectual property rights, including copyright and trade mark rights.

By submitting your content to our website, members area or social media platforms, you irrevocably grant to us a perpetual, world-wide, non-exclusive, royalty-free, sub-licensable and transferable license and right to use your content for the purpose of providing services to you, now or in the future. We will not use your content for any other purpose. You indemnify us against any claims made for breach of intellectual property rights in respect of your content.

At our sole discretion we may remove or disable your content if we believe your content to be in violation of our terms and conditions. We are not obligated to return any of your content to you under any circumstances.

Indemnity

You agree to indemnify and defend us from any claims, damages, liabilities, costs, or expenses (including without limitation court costs, collection costs, and reasonable legal fees) related to:

  • your unauthorised use of our membership services, or products or services included or advertised on our membership services; or
  • your breach of these terms and conditions.

Termination of membership subscription

You may end your subscription at any time by sending us an email to [email protected]. If you are within the 30 day money back period, we will terminate your access to our services immediate and arrange a refund for you within 7 business days. If you are outside of the 30 day money back period, there will be no refund owing to you and you will continue to have access to our services until the end of the period you have paid for. We will not attempt to charge you a further annual fee.

We may end your subscription without refund by giving you at least 2 weeks’ notice prior to the end of your current subscription that we intend to end your subscription. You will continue to have access to our services until the end of your current, paid subscription period.

Applicable law

This agreement is governed by the laws of Victoria, Australia. You agree to be subject to the jurisdiction of the courts of Victoria if there was a serious dispute between us without reference to conflict of laws provisions.

You may provide notice to us by email at [email protected]. We may provide notice to you via email or other electronic means.

Use of our membership services is not authorized in any jurisdiction that does not give effect to all provisions of these terms of use, including without limitation this paragraph. If you are resident in a jurisdiction where the use of our membership services is unauthorized, it is your responsibility to stop using our membership services.

Relationship

You agree that no joint venture, partnership, employment, or agency relationship exists between us as a result of this agreement or use of our membership services.

Our performance of this agreement is subject to existing laws and legal process. Nothing contained in these terms can be used to inhibit our right to comply with governmental, court and law enforcement requests or requirements relating to your use of our membership services, or with regard to information provided to us, or gathered by us, about your use of our membership services.

Validity

If any part of these terms and conditions is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations, then the invalid or unenforceable provision will be deemed replaced by a valid, enforceable provision that most closely matches the intent of the original provision, and the remainder of the terms and conditions will continue in effect.

Social media rules of engagement:

Our goal is for people to feel safe and included when using our social media platforms. We have a varied community that includes participants who have experienced challenges, unexpected events and health complications. We ask all users to respect each other’s journey and have tolerance and compassion.

If you use any of our social media platforms, you agree, as a condition of use, to:

  • Not to post or distribute any inappropriate, profane, defamatory, infringing, obscene, or indecent content or discuss an unlawful topic.
  • Not to post inappropriately negative, rude or attacking comments. Please be kind.
  • Keep your posts on topic.
  • Respect the privacy of others. Every member of our community has the right to privacy and to feel safe that their questions, answers and shared experiences remain private to the group only. Please do not share information that is not yours to share.

We do not endorse any products or services of third parties that are discussed by members or participants.

We may at our discretion moderate our social media platforms, however we are not obliged to do so.

If you break the rules, we may suspend your involvement in the group or permanently terminate your access.

If we consider the offence to be serious, in addition to the above, we may also contact the authorities and share the posted content and corresponding user personal information with the authorities where we are concerned about the safety of any person or threat to our business.

While we may enforce this policy against a user, we are not obliged to do so.

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Privacy Policy

Thank you for trusting us to handle your personal information. We believe privacy is important and have created this policy to let you know how we handle the personal information we receive and hold about you, who we share it with, how we keep it secure and what your rights are.

This policy covers how we handle personal information collected from our main website, any related websites we control, our social media platforms or o125ur coaching or other online programs (collectively called ‘website’ in this policy) or other interactions we have with you. In general, the more interaction we have with you, the more personal information we are likely to collect from you.

Under the Australian Privacy Act 1988 (Cth), personal information is information about a living person which can be used (by itself or together with other information) to reasonably identify that person. For example, your name and email address are personal information. Sensitive information is personal information requiring special protection and includes information about your health. For the purposes of this policy, we are including sensitive information within personal information.

As we may collect health information about some of the clients we coach, we take additional precautions with privacy and are governed by the Australian Privacy Principles.

Schedule 1 – Our details


If you have any questions or concerns about our handling of your personal information, please use the contact details below to contact us.

Business Name: Recovery After Stroke Pty Ltd ABN 33 640 687 261
Address: PO Box 1551, Preston South Vic 3072, Australia
Email: [email protected]
Website: https://recoveryafterstroke.com

Privacy Policy


When we talk about ‘us’ or ‘our’, we mean our business as identified above.

When we talk about ‘you’, ‘user’ or ‘your’ in our terms and conditions, we mean you, the user of our website or services or visitor to our website.

In general, we only use your personal information for the delivery of our services, to provide information, to send you a publication you have requested and for limited follow up marketing emails (which you may opt out of). We never sell or giveaway your personal information.

  1. Staying Anonymous

You can browse our online website anonymously (although cookies may identify your IP address). However, if you use, request or sign up for or purchase any of our services or request a publication or information to be sent to you, you will need to identify yourself and at that point we will start collecting your personal information. If you do not give personal information to us, it will affect our ability to provide you with requested information or to deliver our products or services.

  1. Collecting personal information

At all times we try to only collect the minimum information we need to provide the services you have requested, complete basic marketing and to keep our records up to date.

The main way we collect personal information about you is when you give it to us, for example:

  • when you contact us
  • when you submit information to our website or in person (for example if you enter your name and email address to request one of our free publications)
  • when you talk with us in person (for example as part of our coaching services)
  • when you ask for access to information we hold about you
  • when you complete our survey or questionnaire
  1. Collecting information from third parties

If someone calls on your behalf or provides us with information about you on your behalf, we may collect the information they provide and the caller’s name and contact details as well.

If you have consented to us doing so, we may also collect personal information that is given to us or available to us by a third party (for example, information that a doctor or health practitioner gives to us at your direction).

When you use our website, we may receive data from third parties such as analytics providers and advertising networks like Google and Facebook.

This information forms part of the personal information described in this policy.

We will not intentionally collect personal information that is unintentionally disclosed.

  1. What do we collect?

If you subscribe to our coaching services, to enable us to safely deliver our services, it is necessary for us to collect and store health information about you. It is important that we keep your records up to date and we have processes in place to help with this. For example, we may periodically ask you if your details have changed or may confirm details with you to ensure we are speaking with the correct person.

If you only request our free publications, we will collect your first and last name and your email address. If you subscribe to our program or have other interactions with us, we may also collect (as appropriate to your circumstances) the following types of information:

  • Your name, address, telephone, email
  • You date of birth
  • Information relevant to your health (current and historical) as provided by you. These records will not be shared with any other person or entity unless you direct us to do so
  • Family medical history (if this is relevant)
  • Carer information (if this is relevant)
  • Your ethnic background (if this is relevant and only with your consent, you do not need to provide this information)
  • Any other information you provide, or we receive from third parties

We will retain your personal information while it is still relevant for the use it was provided, or for any period we need to keep information for tax or business purposes or as long as required under relevant health regulations.

  1. How do we use your personal information and who do we share it with?

We collect and use your personal information to provide our services.

Additionally, we use or share your information as follows:

  • We use it for administrative and billing purposes (if applicable).
  • We will share your personal information with authorised persons (if you have provided us authority to do so).
  • We will share your personal information when we are required to do so by law.
  • If we refer you to a third party, we will share your information with the third party with your consent.
  • We will also disclose your health information if there is an emergency which we feel warrants disclosing your health or other information. For example, if you were suddenly unwell at our premises or a conference organised by us and we call the paramedics, we will tell the paramedics all health information we hold about you as well as your name, date of birth etc.
  • With your consent, your personal information (including health information) may be shared during discussions within our members area or on our website (for example, if you appear in a podcast).
  • To provide you with notifications about upcoming events.

We will also share your personal information (eg. contact details) for business purposes including:

  • Third party suppliers we engage to provide services which involve processing data on our behalf, for example IT and system administration services, website developers. In this case, we will require them to use that information only for the purpose of providing the services we have requested.
  • Payment third parties if there is a dispute over a payment. For example, if our third-party payment provider contacts us regarding a dispute over a payment, we will provide them with requested information and billing details on our system etc to allow the payment dispute to be resolved.
  • Professional advisers including accountants, lawyers, bankers, auditors and insurers for the compliant operation of our business.
  • Government bodies that require us to report processing activities.
  • Third parties where we are required to in accordance with the law. We reserve the right to fully co-operate with any law enforcement authorities or court order requiring or requesting us to disclose the identity or other usage details of any user of our online services, or in accordance with a properly executed court order, or as otherwise required to do so by law.
  1. Direct Marketing

We may send you direct marketing about our products or services. You may always opt out of receiving this marketing by letting us know. For example, if we send you an email there will be an opt-out option at the bottom of the email. Opting out of marketing will have your details removed from our marketing list but will not change the way we use other personal information we hold about you.

  1. Podcasts and testimonials

Where you agree to participate in a podcast, you consent to our use of your recording (including a written transcript), together with your name, medical condition that is to be discussed in the podcast and your supplied image.

Where you provide a testimonial for our services, you consent to our use of your name, medical condition and supplied image together with your testimonial.

You agree we may use podcast and testimonial information on our website, within our program or for marketing purposes.

We may continue to podcast and testimonial information for as long as it is relevant to our business. You may withdraw your consent to use your information and we will cease to display your podcast on our website however we may not be able to remove all historical references, references incorporated in previous publications or references previously used in marketing.

  1. Social media platforms and messaging systems

We have a social media presence including Facebook, Instagram and LinkedIn. Be aware that if you connect with us on social media or make a comment on any other forum that is public, you will be making your status as our client, or someone related to a client, part of public record. If you share personal information on these platforms, we may collect it and use it.

We may also use your personal information via social media to let you know about our services or upcoming offers or events.

We will only discuss or collect your health information via social media or messaging services where you provide this information via this venue or you participate in a closed group where it is likely health matters will be discussed. If you do not consent to our collection or use of information in this manner, please do not post your information or provide or discuss your health information in these venues.

  1. How we use Cookies and other identifiers

We use a range of tools provided by third parties including search engine browsers and our web hosting company, to collect or view website traffic information. These sites have their own privacy policies. We also use cookies and session tools to improve your experience when accessing our websites and tracking cookies or remarketing pixels for analytical and advertising purposes.

Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. Some website features may not function properly without cookies.

The kind of information that can be collected includes:

  • device specific information such as mobile network information
  • server logs including your IP address, the times you use our services and system activity
  • location information including IP address, GPS, and Wi-Fi access points
  • local storage availability

We use the information to help to track your use of our online services to improve your user experience and the quality of our services.

To find out how to opt out of tailored advertising please check the options available here - http://www.networkadvertising.org/choices/.

  1. Third Party Links

Our website may contain links to other websites who will have their own privacy policies. Once you leave our website, we are no longer responsible for your personal information and you should ensure you are familiar with the privacy policies of third party sites you visit.

  1. Security and overseas recipients

We use safe practices and appropriate password protection for our systems and aim to ensure our third-party providers use similar care with your personal data. No security measures are 100% safe however and your data is stored with us at your own risk. We take reasonable steps to protect all personal information within our direct control from misuse, interference, loss, unauthorised access, unlawful or accidental destruction, modification or disclosure. To prevent unauthorised access or disclosure we use respected hosting services, firewall and other electronic security procedures and managerial procedures to safeguard and secure the information we collect from you.

We rely on third party providers to store the information you have provided to us securely and your data will cross international borders. Where possible, we nominate Australia as the storage country however your information is still likely to be sent or mirrored internationally. Not all countries have the same level of privacy protection as Australia and you acknowledge and agree to our transferring of your personal data across international borders in this way. We will do our best to ensure your data is protected to a similar standard as set out in this policy by using third party providers with similar privacy protections.

All hard copy files are stored in Australia until they are no longer required and then they are securely destroyed. Only authorised personnel have access to hard copies.

  1. Accessing and correcting your personal information – Your legal rights

You have the right to know what information we hold about you and to ensure the information is accurate and up to date.

If you wish to exercise any of the rights, please contact us using our contact details in schedule 1.

You will not have to pay a fee to access your personal data. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. We may also refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. For record keeping purposes, we will record and store all information exchanged during an exercise of your rights under this clause.

We try to respond to all legitimate requests within 30 days. Occasionally it may take us longer if your request is particularly complex or you have made a number of requests. In this case, we will notify you.

  1. Problems?

If you have any concerns about our use of your personal information, please let us know what the problem is in writing to the email address shown in the schedule at the top of this policy. We will do our best to help and will respond to your concerns within 30 days.

If, after lodging a complaint with us, you are not happy with how we managed your concerns, you can contact the Australian Privacy Commission, available at http://www.oaic.gov.au.

  1. Updates

We regularly review and may update our privacy policy from time to time. The updated provisions will apply from the date they are posted on our website, so we recommend that you re-visit this privacy policy when you use our online services. We show a version number and last updated date at the top of our policy to make it easier for you to keep track of changes.

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Privacy Policy

Privacy Policy

Thank you for trusting us to handle your personal information. We believe privacy is important and have created this policy to let you know how we handle the personal information we receive and hold about you, who we share it with, how we keep it secure and what your rights are.

This policy covers how we handle personal information collected from our main website, any related websites we control, our social media platforms or o125ur coaching or other online programs (collectively called ‘website’ in this policy) or other interactions we have with you. In general, the more interaction we have with you, the more personal information we are likely to collect from you.

Under the Australian Privacy Act 1988 (Cth), personal information is information about a living person which can be used (by itself or together with other information) to reasonably identify that person. For example, your name and email address are personal information. Sensitive information is personal information requiring special protection and includes information about your health. For the purposes of this policy, we are including sensitive information within personal information.

As we may collect health information about some of the clients we coach, we take additional precautions with privacy and are governed by the Australian Privacy Principles.

Schedule 1 – Our details


If you have any questions or concerns about our handling of your personal information, please use the contact details below to contact us.

Business Name: Recovery After Stroke Pty Ltd ABN 33 640 687 261
Address: PO Box 1551, Preston South Vic 3072, Australia
Email: [email protected]
Website: https://recoveryafterstroke.com

Privacy Policy


When we talk about ‘us’ or ‘our’, we mean our business as identified above.

When we talk about ‘you’, ‘user’ or ‘your’ in our terms and conditions, we mean you, the user of our website or services or visitor to our website.

In general, we only use your personal information for the delivery of our services, to provide information, to send you a publication you have requested and for limited follow up marketing emails (which you may opt out of). We never sell or giveaway your personal information.

  1. Staying Anonymous

You can browse our online website anonymously (although cookies may identify your IP address). However, if you use, request or sign up for or purchase any of our services or request a publication or information to be sent to you, you will need to identify yourself and at that point we will start collecting your personal information. If you do not give personal information to us, it will affect our ability to provide you with requested information or to deliver our products or services.

  1. Collecting personal information

At all times we try to only collect the minimum information we need to provide the services you have requested, complete basic marketing and to keep our records up to date.

The main way we collect personal information about you is when you give it to us, for example:

  • when you contact us
  • when you submit information to our website or in person (for example if you enter your name and email address to request one of our free publications)
  • when you talk with us in person (for example as part of our coaching services)
  • when you ask for access to information we hold about you
  • when you complete our survey or questionnaire
  1. Collecting information from third parties

If someone calls on your behalf or provides us with information about you on your behalf, we may collect the information they provide and the caller’s name and contact details as well.

If you have consented to us doing so, we may also collect personal information that is given to us or available to us by a third party (for example, information that a doctor or health practitioner gives to us at your direction).

When you use our website, we may receive data from third parties such as analytics providers and advertising networks like Google and Facebook.

This information forms part of the personal information described in this policy.

We will not intentionally collect personal information that is unintentionally disclosed.

  1. What do we collect?

If you subscribe to our coaching services, to enable us to safely deliver our services, it is necessary for us to collect and store health information about you. It is important that we keep your records up to date and we have processes in place to help with this. For example, we may periodically ask you if your details have changed or may confirm details with you to ensure we are speaking with the correct person.

If you only request our free publications, we will collect your first and last name and your email address. If you subscribe to our program or have other interactions with us, we may also collect (as appropriate to your circumstances) the following types of information:

  • Your name, address, telephone, email
  • You date of birth
  • Information relevant to your health (current and historical) as provided by you. These records will not be shared with any other person or entity unless you direct us to do so
  • Family medical history (if this is relevant)
  • Carer information (if this is relevant)
  • Your ethnic background (if this is relevant and only with your consent, you do not need to provide this information)
  • Any other information you provide, or we receive from third parties

We will retain your personal information while it is still relevant for the use it was provided, or for any period we need to keep information for tax or business purposes or as long as required under relevant health regulations.

  1. How do we use your personal information and who do we share it with?

We collect and use your personal information to provide our services.

Additionally, we use or share your information as follows:

  • We use it for administrative and billing purposes (if applicable).
  • We will share your personal information with authorised persons (if you have provided us authority to do so).
  • We will share your personal information when we are required to do so by law.
  • If we refer you to a third party, we will share your information with the third party with your consent.
  • We will also disclose your health information if there is an emergency which we feel warrants disclosing your health or other information. For example, if you were suddenly unwell at our premises or a conference organised by us and we call the paramedics, we will tell the paramedics all health information we hold about you as well as your name, date of birth etc.
  • With your consent, your personal information (including health information) may be shared during discussions within our members area or on our website (for example, if you appear in a podcast).
  • To provide you with notifications about upcoming events.

We will also share your personal information (eg. contact details) for business purposes including:

  • Third party suppliers we engage to provide services which involve processing data on our behalf, for example IT and system administration services, website developers. In this case, we will require them to use that information only for the purpose of providing the services we have requested.
  • Payment third parties if there is a dispute over a payment. For example, if our third-party payment provider contacts us regarding a dispute over a payment, we will provide them with requested information and billing details on our system etc to allow the payment dispute to be resolved.
  • Professional advisers including accountants, lawyers, bankers, auditors and insurers for the compliant operation of our business.
  • Government bodies that require us to report processing activities.
  • Third parties where we are required to in accordance with the law. We reserve the right to fully co-operate with any law enforcement authorities or court order requiring or requesting us to disclose the identity or other usage details of any user of our online services, or in accordance with a properly executed court order, or as otherwise required to do so by law.
  1. Direct Marketing

We may send you direct marketing about our products or services. You may always opt out of receiving this marketing by letting us know. For example, if we send you an email there will be an opt-out option at the bottom of the email. Opting out of marketing will have your details removed from our marketing list but will not change the way we use other personal information we hold about you.

  1. Podcasts and testimonials

Where you agree to participate in a podcast, you consent to our use of your recording (including a written transcript), together with your name, medical condition that is to be discussed in the podcast and your supplied image.

Where you provide a testimonial for our services, you consent to our use of your name, medical condition and supplied image together with your testimonial.

You agree we may use podcast and testimonial information on our website, within our program or for marketing purposes.

We may continue to podcast and testimonial information for as long as it is relevant to our business. You may withdraw your consent to use your information and we will cease to display your podcast on our website however we may not be able to remove all historical references, references incorporated in previous publications or references previously used in marketing.

  1. Social media platforms and messaging systems

We have a social media presence including Facebook, Instagram and LinkedIn. Be aware that if you connect with us on social media or make a comment on any other forum that is public, you will be making your status as our client, or someone related to a client, part of public record. If you share personal information on these platforms, we may collect it and use it.

We may also use your personal information via social media to let you know about our services or upcoming offers or events.

We will only discuss or collect your health information via social media or messaging services where you provide this information via this venue or you participate in a closed group where it is likely health matters will be discussed. If you do not consent to our collection or use of information in this manner, please do not post your information or provide or discuss your health information in these venues.

  1. How we use Cookies and other identifiers

We use a range of tools provided by third parties including search engine browsers and our web hosting company, to collect or view website traffic information. These sites have their own privacy policies. We also use cookies and session tools to improve your experience when accessing our websites and tracking cookies or remarketing pixels for analytical and advertising purposes.

Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. Some website features may not function properly without cookies.

The kind of information that can be collected includes:

  • device specific information such as mobile network information
  • server logs including your IP address, the times you use our services and system activity
  • location information including IP address, GPS, and Wi-Fi access points
  • local storage availability

We use the information to help to track your use of our online services to improve your user experience and the quality of our services.

To find out how to opt out of tailored advertising please check the options available here - http://www.networkadvertising.org/choices/.

  1. Third Party Links

Our website may contain links to other websites who will have their own privacy policies. Once you leave our website, we are no longer responsible for your personal information and you should ensure you are familiar with the privacy policies of third party sites you visit.

  1. Security and overseas recipients

We use safe practices and appropriate password protection for our systems and aim to ensure our third-party providers use similar care with your personal data. No security measures are 100% safe however and your data is stored with us at your own risk. We take reasonable steps to protect all personal information within our direct control from misuse, interference, loss, unauthorised access, unlawful or accidental destruction, modification or disclosure. To prevent unauthorised access or disclosure we use respected hosting services, firewall and other electronic security procedures and managerial procedures to safeguard and secure the information we collect from you.

We rely on third party providers to store the information you have provided to us securely and your data will cross international borders. Where possible, we nominate Australia as the storage country however your information is still likely to be sent or mirrored internationally. Not all countries have the same level of privacy protection as Australia and you acknowledge and agree to our transferring of your personal data across international borders in this way. We will do our best to ensure your data is protected to a similar standard as set out in this policy by using third party providers with similar privacy protections.

All hard copy files are stored in Australia until they are no longer required and then they are securely destroyed. Only authorised personnel have access to hard copies.

  1. Accessing and correcting your personal information – Your legal rights

You have the right to know what information we hold about you and to ensure the information is accurate and up to date.

If you wish to exercise any of the rights, please contact us using our contact details in schedule 1.

You will not have to pay a fee to access your personal data. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. We may also refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. For record keeping purposes, we will record and store all information exchanged during an exercise of your rights under this clause.

We try to respond to all legitimate requests within 30 days. Occasionally it may take us longer if your request is particularly complex or you have made a number of requests. In this case, we will notify you.

  1. Problems?

If you have any concerns about our use of your personal information, please let us know what the problem is in writing to the email address shown in the schedule at the top of this policy. We will do our best to help and will respond to your concerns within 30 days.

If, after lodging a complaint with us, you are not happy with how we managed your concerns, you can contact the Australian Privacy Commission, available at http://www.oaic.gov.au.

  1. Updates

We regularly review and may update our privacy policy from time to time. The updated provisions will apply from the date they are posted on our website, so we recommend that you re-visit this privacy policy when you use our online services. We show a version number and last updated date at the top of our policy to make it easier for you to keep track of changes.

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